My Safe Docs
Secure, Organised and Effortlessly Accessible
Secure. Organised. Always Site-Ready.
Built by a tradesman, for tradespeople. My Safe Docs is your all-in-one digital toolkit—designed by someone who’s worked on the tools, knows the paperwork pain, and built the solution from the ground up.
- Store trade-critical files with two-factor authentication and a pre-organised folder system
- Access everything instantly—on-site, in the van, or at the office
- Stay compliant, professional, and inspection-ready
Tool Protection That Works
Log every tool by make, model, and serial number. Upload photos and videos to capture unique identifiers—so if theft happens, you’ve got everything ready for police reports and insurance claims.
Job Sheets & Site Diaries
Create digital job sheets to record work, variations, and client notes. Maintain a time-stamped site diary that shows progress, protects your team, and keeps clients informed.
Our Features
- Pre-Organised Layout: Upload your documents directly into the correct categories for a seamless experience.
- User-Friendly Design: Simple and intuitive interface for easy document management.
- Quick Access: Find and retrieve your documents effortlessly anytime, anywhere.
- Flexible Plans: Choose from monthly or annual options to suit your needs.
Discover how easy managing your documents can be with My Safe Docs!
Why Use Our Platform
- Effortless Organisation: Pre-organised categories make uploading and managing your documents simple and intuitive.
- Convenience Anytime: Access your documents easily, whenever and wherever you need them—on-site, in the van, or at the office.
- Streamlined Experience: Enjoy a user-friendly platform designed to keep everything in the right place, without the hassle.
- Built for Trades: Created by a tradesman who understands the real-world challenges of paperwork, compliance, and tool tracking.
Make managing your documents stress-free with My Safe Docs!
Trade Membership
- Tools & Equipment: Store tools in rooms or list them individually. Log make, model, and serial number, with the option to upload photos and videos for identification.
- Vehicles & Stored Items: Track the condition of business vehicles and everything stored inside them—tools, stock, and materials.
- Business Documents: Upload insurance policies, contracts, warranties, and more. Supported formats include PDF, Excel, and Word.
- Workspaces & Inventory: Manage stock levels, workspace layouts, and tool locations to stay organised and efficient.
- Secure Uploads: Add images and documents with confidence—everything is protected and instantly accessible when you need it.
Documents
- Insurance Documents: Store all your important insurance files for your business, vans, and cars in one secure place.
- Document Safety: Easily access your documents whether you're in the office or out on site.
- Storage Types: Upload and store PDFs, pictures, videos, Excel, Word files, and more.
- Quick, Easy Search: Use our smart search to instantly find what you need—no matter the format.
- Secure Uploads: Add images and documents with confidence—everything stays protected and accessible.
Tools & Equipment
- Tool Logging: Keep all your tool details in one secure space. Log each item by make, model, and serial number, including photos and videos.
- Why This Matters: If your tools are stolen, you'll need proof of ownership for police and insurance claims.
- Tool Details: By logging everything in My Safe Docs, you’ll have a full record ready when it counts.
- Save Time: Recording tools now is quicker and easier than scrambling after a theft. Be prepared before you need to be.
- Secure Uploads: Store images and documents for fast, protected access whenever you need them.
Searching
- Setting Up a Safe: Use clear, descriptive titles when creating a safe. Whatever you name it is searchable later—so be specific (e.g. “Van Tools – September 2025”).
- Static Buttons: Quickly filter by category using built-in buttons like Documents, Items, or Tools. Ideal for fast access on mobile.
- Search Bar: Type keywords, tool names, document titles, or even partial phrases—our smart search will find matching results instantly.
- File Type Recognition: Search works across PDFs, Word, Excel, images, and videos—no need to remember file formats.
- Tagging Tips: Add tags or keywords to your uploads (e.g. “PAT Test”, “Warranty”, “Makita Drill”) to improve future search accuracy.
- Recent Activity: Your most recently accessed or uploaded items appear first—saving time when you're working on repeat jobs.
Set up your account and start uploading your documents
Start simplifying your life with My Safe Docs. Easily upload your documents into an organised online space, designed to keep everything in the right place. With a straightforward setup and effortless access, managing your important files has never been easier. Join now and experience the convenience of having your documents perfectly organised and ready when you need them.
SIGN UP FEE
Trade Membership: £48.00 + VAT Per Year
Save money with a yearly plan! Pay once and enjoy uninterrupted access for a whole year at a discounted rate. Cancel Anytime
SIGN UP FEE
Trade Membership: £4.80 + VAT Per Month
Enjoy the flexibility of a monthly plan, giving you access to all features with no long-term commitment. Cancel Anytime